Internal Tools · 2023

Time Tracking System

Complete employee management with automated payroll integration.

A comprehensive time tracking and workforce management system built for an agency with 50+ employees across multiple locations. The platform handles everything from clock-in/out via mobile and desktop, project-based time allocation, task management, to automated timesheet approval workflows. Real-time dashboards give managers instant visibility into team productivity, billable hours, and project profitability.

The Challenge

The agency was drowning in spreadsheets, tracking hours for 50+ employees across dozens of client projects was error-prone and time-consuming. Payroll took days to process, disputes were common, and project managers had no real-time visibility into whether projects were on budget. The existing off-the-shelf solutions couldn't handle their complex billing rules and approval workflows.

Our Solution

Built a custom time tracking platform with React and Node.js that mirrors their actual workflow. Employees clock in via a mobile app with GPS verification or through the web dashboard. Time entries are automatically categorized by project and task, flow through customizable approval chains, and sync directly with their payroll provider via API. Added detailed analytics for project profitability, employee utilization, and overtime tracking.